Effective Date
March 2026
Last Reviewed
March 2026
1. Introduction
TKA Organisation is committed to protecting the privacy and personal data of all individuals who interact with our charity. This includes programme participants, parents or guardians, volunteers, donors, partners, and visitors to our website. As a charity that works with young people, families, and local communities, we take our responsibility to handle personal information seriously and ensure that data is processed fairly, securely, and transparently. This Privacy Policy explains how TKA Organisation collects, uses, stores, and protects personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
TKA Organisation is a charitable organisation delivering programmes that support young people and communities through mentoring, personal development initiatives, and community-based projects. Our activities may include youth mentoring programmes, skills development workshops, community support initiatives, educational and employment support projects, and family support and wellbeing activities. For the purposes of data protection law, TKA Organisation acts as the data controller responsible for determining how personal data is collected and used.
3. Personal Information We Collect
The type of information collected depends on how individuals interact with the organisation. This may include personal identification details, programme participation information, volunteer information, donor details, and website usage data.
- Programme Participants
For individuals participating in programmes or mentoring activities we may collect: name, date of birth, contact details, emergency contact information, education details where relevant, attendance records, and programme feedback. - Parents or Guardians
When young people participate in our programmes we may collect contact details, emergency contact information and consent forms from parents or legal guardians. - Volunteers
For volunteer roles we may collect name, contact details, references, relevant experience, DBS information where required, and training records. - Donors and Supporters
If individuals support the charity through donations we may collect name, contact details, donation information and Gift Aid declarations where applicable. - Website Data
When visiting our website we may collect technical information such as IP address, browser type, pages visited and website interaction data to improve functionality and user experience.
4. How We Use Personal Information
Personal data may be used to deliver programmes, manage participation, communicate with participants and volunteers, manage donations and fundraising, evaluate programme impact, improve services and comply with legal obligations.
5. Lawful Basis for Processing
TKA Organisation processes personal data under lawful bases including consent, legitimate interests, legal obligation and vital interests where safeguarding concerns arise.
6. Safeguarding and Sensitive Information
As an organisation working with young people we may handle sensitive information where necessary for safeguarding or participant wellbeing. Such information is processed only where appropriate consent has been obtained or where required for safeguarding responsibilities.
7. Data Sharing
TKA Organisation does not sell personal data. Information may be shared with partner organisations delivering programmes, professional advisers, safeguarding authorities, or regulators where required by law.
8. Data Security
We take appropriate technical and organisational measures to protect personal data including secure digital storage, restricted access to information and confidentiality practices.
9. Data Retention
Personal data will only be retained for as long as necessary to fulfil the purposes for which it was collected or to meet legal, safeguarding or financial obligations.
10. Your Rights
Individuals have rights under data protection law including the right to access, correct or request deletion of personal data, restrict processing and withdraw consent where applicable.
11. Cookies
Our website may use cookies to improve functionality and analyse how visitors use the site. Users can control cookies through their browser settings.
12. External Links
Our website may contain links to other websites. TKA Organisation is not responsible for the privacy practices of external websites.
13. Changes to This Policy
This Privacy Policy may be updated periodically to reflect legal or organisational changes. The latest version will always be available on our website.
14. Contact
If you have questions regarding this policy or how your data is handled, please contact TKA Organisation through the contact details available on our website.